Borrower Services

Who Can Borrow

UW-Madison Affiliates

UW-Madison users may borrow materials with one of the following:

Campus Visitors

Visitors may borrow library materials with one of the following:

  • UW-Madison General Library System Card
    Annual Fee Card and Courtesy Card holders are eligible to borrow materials from the Ebling Library.
  • UW System ID Card
    Faculty, staff and students from any UW System Campus may borrow materials with their valid University ID.
  • Health Patron Card
    Wisconsin Resident with photo ID and proof of Wisconsin residency or UW Hospital Visiting Doctor/Scholar with UW Hospital photo ID. Apply for a Health Patron Card at our service desk.
open return

Open Return Library

Books on regular loan can be returned at any other Open Return Library. [more]

Where to Search for Materials

There are several places to look for materials. In general, try these in the order presented:

  1. Search the UW-Madison Library Catalog
  2. If that fails search uBorrow (book delivery from participating BTAA libraries)
  3. Finally, use Article and Book Delivery (to request an interlibrary loan if the item is not located via UW-Madison, UW-System or uBorrow)

Loan Periods & Renewals

Loan Periods

  • Books can be checked out for a semester by UW faculty, staff and graduate students, and for 28 days for all others.
  • Reference items, reserve materials and books published before 1914 can not be checked out.
  • See chart below for loan periods for all types of materials.


  • The number of renewals you can make depends on your patron category and the type of material.
  • All items are subject to recall.
Books, Microforms and AV Materials
Reserves, Headphones and Calculators

Faculty, Staff, or Graduate Student
Includes Affiliate or Other Appointment

Dec 30/May 30
3 renewals

14 day
3 renewals
2 hour or 3 day

Undergraduate Student

28 day
2 renewals
14 day
2 renewals
2 hour or 3 day

Health Patron or Fee Card Holder

28 day
2 renewals
14 day
2 renewals
2 hour or 3 day

Overdues & Lost Items

Lost an Item?

Prior to paying any lost item replacement fees, please contact Joseph King at 262-6914 to discuss payment options. We will assist you with alternatives such as locating replacement copies or in some instances reduction to the default $100 replacement fee.

Overdue & Replacement Fines

The Ebling Library cannot process your fine payment. All payments must be made to the Memorial Library Circulation Office. See Fines for information about how and where to pay your fine, or call them at (608) 263-7360.

But I Returned That!

Receive an overdue/lost item notification for something you have already returned? From time-to-time, materials are not properly discharged and removed from your record. If your Library Catalog account record lists an item that you have returned as still being checked out to you, please complete this form, or call us at (608) 262-2020. Library staff will attempt to locate the missing item in order to clear it from your library record.

Claims Returned

Use this form for Ebling Library materials only. For materials borrowed from other libraries, please contact the owning library, or complete the UW-Madison Libraries Appeal Library Charges form.

Name A value is required.

Email A value is required.Invalid format.

Last 4 digits of your UW ID A value is required.Invalid format.

Title A value is required.

Date Returned

Library Returned to
Ebling Library   
Other Library (specify)

How to Request or Recall an Item

From the Library Catalog

  • Search for the item in the Library Catalog.
  • Display the single record.
  • Click on Place Requests and follow the on-screen instructions. [more help]

Can't Find an Item on the Shelf?

Does the Library Catalog say it's not checked out, but you can't find it on the shelf? Let us find it for you!

Library staff will search for the missing item for 3 days and contact you by email when the item has either been located or declared missing.

  • If found, we will hold the item for you at our service desk for a period of 10 days after you have been contacted.
  • If the item is missing and you indicated that we should obtain this item from another library, we will request the item for you via Article & Book Delivery and let you know when it is available for pickup.

Your Name* A value is required.

Your Email Address* A value is required.Invalid format.

Title* A value is required.

Call Number* A value is required.

If we are unable to locate the missing item, should we obtain a copy for your use from another library?
Valid UW ID required. Typically takes 2-3 weeks.

If yes, enter last 4 digits of your UW ID Number:
required only if you wish us to obtain a copy from another library


Faculty/Staff Proxy

UW-Madison faculty and staff can authorize currently enrolled students or currently employed UW-Madison staff members to charge out books for them from any UW-Madison campus library.

How it Works

The proxy uses his/her own UW ID to check out materials and tells library staff at the circulation desk that the materials should be charged under the proxy relationship. The materials are then charged directly to the authorizing individual's ID number.

A proxy may also request materials for a faculty/staff member via the Article & Book Delivery service. Electronic Delivery notifications will be sent to the email address specified by the authorizing individual.

To designate a library proxy, complete the proxy authorization request form below.


Please designate the following individual(s) as my proxy for the collection of library materials:

Last Four Digits of
UW Campus ID
Start Date
End Date
Name is Required Last 4 digits of ID is REQUIRED Invalid format.Enter last 4 digits ONLYEnter last 4 digits ONLY

Faculty/Staff Member

Name Last Four Digits of
UW Campus ID
Department Email
Your name is required. Last 4 digits of your ID is REQUIRED. Invalid format.Enter last 4 digits ONLYEnter last 4 digits ONLY. Your department is required Email is Required Invalid format.


I agree to take full responsibility for all overdue charges and/or replacement fees for items checked out under this proxy. All proxies are void if either party ends their association with the University of Wisconsin-Madison.

Please indicate you agree with the terms. Yes, I agree to these terms.

Page last updated: December 20, 2017
Questions or suggestions? Contact Rhonda Sager