Administrative Support


Information and resources for getting started established with the School of Nursing in a research office including computer access, tools to support team communication and collaboration, HIPAA compliance, protected health information, as well as tips for professional communication. Main menu | Comments/Suggestions


Office space, computers and printing – Access to School of Nursing research offices, computers, network drives, printers and IT help If you will be using a computer in a faculty member’s research office, the faculty member will submit a request to facilities and IT to authorize your access. Facilities will contact you to obtain a key to the office space. IT will get the computer set up, grant you access to folders or files on the network (as needed), and set up your printing preferences. For assistance, contact the School of Nursing Facilities by email, phone 608-265-0837, or in-person in Suite 2337 Cooper Hall 7:45 am – 4:30 pm School of Nursing or the Information Technology staff via email (preferred), by phone 608-509-3953 or in-person in Suite 2337 Cooper Hall 7:45 am – 4:30 pm
Access to shared secured physical storage Please talk with your faculty researcher to discuss how to access shared, secured storage (like file cabinets, etc.)
Using shared drives and collaboration tools Learn which collaboration tools are best for you – This site will help you learn the difference between Google docs, Box, OneDrive and DoIT Shared Drive so you can use the right tools for your work.
Reserving rooms in Cooper Hall Contact the School of Nursing Facilities by email, phone 608-265-0837, or in-person in Suite 2337 Cooper Hall 7:45 am – 4:30 pm
Outlook calendar
To update calendar permissions, use multiple calendars, and for general mail management tips see the mini-courses and videos through LinkedIn Learning or Microsoft Outlook Training
Scheduling meetings groups When2Meet: Best for finding times when all members of a group are available

Doodle: Better for choosing the best time to meet from a set of available times

Email and network etiquette How to Email a Professor

How to email a research professor

Netiquette Guidelines

Writing Center Workshop: How to Email Like a Professional

Tip for professional, appropriate and effective communication Communicating Effectively
Maintaining HIPAA compliance and removing identifying information HIPAA Basics

De-Identifying Protected Health Information

Health Information Privacy

Maintaining confidentiality of student records Understanding FERPA: FERPA, or the Family Educational Rights and Privacy Act, is a federal law that governs the privacy of student education records, access to those records, and disclosure of information from them.
How to encrypt email Email encryption options through UW-Madison
Meeting agendas Academic Leadership Support

Meeting agenda template (doc)

Meeting agenda example with tips (doc)

Taking meeting minutes How to take minutes at a board meeting

Meeting minutes template (doc)

Meeting minutes example with tips (doc)

Digital Measures – Where faculty record teaching, research and service activities Contact Terry Gorman ( for an introduction and orientation

School of Nursing Resources – Faculty and Staff Guide

Outside Activities Report – Where faculty and students engaged in research must report activities with organizations outside of UW-Madison that may pose a financial conflict of interest If you are listed on a faculty member’s funded research project, you will be prompted via email to submit an Outside Activities Report . If you have questions about this your research faculty or the SoN Research Administration Specialist, Samantha Kimball (